DAY-OF COORDINATION SERVICES
Your wedding day is one of the most special and memorable days of your life, and it’s important that everything goes smoothly. That’s where our day-of coordination services come in.
Our team of experienced coordinators will handle all of the logistics on the day of your wedding, so you can relax and enjoy the moment. We’ll handle everything from setting up the ceremony and reception spaces to managing the timeline and vendors, ensuring that everything runs smoothly and efficiently.
COORDINATE SETTING UP THE VENUE
On the day of your wedding, we’ll coordinate *(see note below) all of the setup and breakdown of the ceremony and reception spaces. We’ll work with your vendors to ensure that everything is in place and ready to go, from the chairs and linens to the lighting and decor.
*coordination is not setup and breakdown labor; we bill extra for setup and breakdown labor that is outside of the scope of the planner/coordinator
MANAGING THE TIMELINE
We’ll create a detailed timeline for your wedding day, including all of the important events such as the ceremony, cocktail hour, and reception. We’ll work with your vendors to ensure that everything stays on track and that you have enough time to enjoy all of the special moments of your day.
COORDINATING VENDORS
We’ll handle all of the communication and coordination with your vendors on the day of your wedding. We’ll make sure that everything is running smoothly and that all of your vendors are where they need to be when they need to be there.
ON-SITE MANAGEMENT
We’ll be on-site throughout your wedding day to handle any issues that may arise and ensure that everything runs smoothly. You can focus on enjoying your big day and celebrating with your loved ones, knowing that everything is being taken care of.
Contact us today to learn more about our day-of coordination services and make your wedding day as stress-free and enjoyable as possible.
CUSTOM PACKAGES
Every couple is unique, and so are their wedding planning needs. That’s why we offer custom packages that are tailored to fit your specific needs and budget. Whether you need help with just a few details or full-service planning, we have a package that’s right for you.
Contact us today to learn more about our wedding planning services and start planning the wedding of your dreams.
Best Decorator and Communicator EVER!
Saprena and Greg created gorgeous decorations for our corporate holiday party, and somehow executed exactly what was in my mind for this event. We contacted them and the whole process was smooth sailing. Saprena is so communicative and is not only insanely talented but incredibly helpful. I cannot say enough great things about this company. We will be working with them again!
Enjoy every
moment
Additional
Services
Did you know that Once Upon A Time Events offers more than just Day-of Coordination services? We offer full-service planning and full-service event decor as well as both fresh and silk flowers. We are also able to do custom work in our creative workshop. If you’re looking for custom or hard-to-find items, don’t hesitate to ask.
Learn more about our additional services by clicking the button below!
Our Blog
Not sure about event etiquette? Looking for ideas and inspiration for your next event? Wondering how to budget for your event?
On our blog we cover a wide range of topics all relating to events. We hope that you can find some helpful information for your next event.
Get in touch
Feel free to contact us
We understand that an event is not only an important milestone, but it is also a major investment. Along with that, your reputation is on the line. By choosing Once Upon A Time Events, you are choosing a company with an outstanding reputation and proven track record. We will gladly answer any questions you may have about our company and the services we offer.
Questions about advice & Recommendations
As planners, we commonly are asked to provide recommendations for additional vendors and services. Please understand that we cannot provide suggestions, advice, recommendations, etc. on specific vendors or services to non-clients. We reserve those services for client services.
contact Us
Frederick, MD
- (240) 440-9134
Day-Of Coordination FAQs
What does a day-of coordinator actually do?
A day-of coordinator takes over the logistics of your wedding day so you don’t have to think about them. We confirm vendors, manage the timeline, run the rehearsal, cue the ceremony, oversee setup and teardown, and handle anything unexpected — so you can simply enjoy getting married.
When should I book?
As early as you can. Our calendar fills quickly, especially for spring and fall Saturdays, and we take on a limited number of weddings per weekend to give every couple our full attention. Reaching out 9–12 months ahead is ideal, but it is always worth checking availability.
Do you attend the rehearsal?
Yes. We attend and run your ceremony rehearsal, walking through the processional order, positioning, and cues with your wedding party, family members, and officiant so everyone feels confident on the big day.
How is this different from month-of coordination?
Day-of coordination focuses on executing the wedding day itself — the rehearsal, timeline, vendors, and on-site management. Month-of coordination starts earlier (typically 4–6 weeks out) and includes final vendor meetings, timeline creation, and tying up loose ends before the big day. If you have planned most of your wedding yourself but want a professional to run the show, day-of coordination is the fit.
Do you set up/tear down decor?
We oversee and coordinate setup and teardown, directing your vendors and making sure everything is placed according to plan. Please note that coordination is not setup and breakdown labor — hands-on setup and breakdown labor is billed separately.
What areas do you serve?
We’re based in Frederick, Maryland, and coordinate weddings across Maryland, Northern Virginia, Washington DC, Pennsylvania, and West Virginia. If you’re unsure whether we travel to your venue, just ask — we’re happy to discuss it.